We are a self-contained one hour long family-friendly production consisting of five Actors and one Stage Manager. The purpose of this rider is to acquaint you, the Presenter, with the specific technical requirements and other needs of the Company during its appearance in your community. The Company will be as flexible and accommodating as possible so long as all technical limitations of the Presenter’s facility are noted in writing on or attached to this rider. Failure to notify the Company of technical limitations could result in the unforeseen omission of design elements from the production. If the venue or you can’t do any part of this please contact us.
It is imperative that the person responsible for your theater’s technical operation approve this rider before you sign the contract.
It is the responsibility of the Presenter to supply the Company Booking Director with the following NO LATER than 30 days prior to engagement. Materials required:
Please send technical information to:
Vital Theatre Company
148 West 76th Street 4A
New York, NY 10023
booking@vitaltheatre.org
(212) 579-0528 Office
(212) 799-3753 Cell
Vital Theatre Company travels with full sets, costumes, and props. Exclusive and uninterrupted access to the stage, lighting and sound equipment, auditorium, and dressing rooms/restrooms is required from the Company’s arrival until its departure.
BEFORE Vital Theatre Company’s arrival:
Example Day of Performance Schedule (for a 1:00pm curtain):
A level playing area at least 26 feet wide x 18 feet deep (not including wing space) will be used. The stage floor must be clean, in good repair, and free of any markings, spikes, or other blemishes. The stage floor should be of wood construction, preferably a “sprung floor,” but cannot be constructed of either poured or slab concrete.
The following is meant to serve as an overview of the scenic requirements. Full details of the set will be discussed during the advance call with the venue prior to the first performance. The set will be constructed and dismantled by the Company, assisted by venue stagehands during the designated load-in and load-out times.
Hard scenery: Pinkalicious the Musical consists of free-standing set pieces on casters that will be unloaded and set-up by the cast with help from the local crew.
Legs: The downstage legs are each 6’ wide and 14’ tall. These legs will need to hang as far downstage as possible to best frame the stage. The Company Booking Director will work with the Presenter to determine the ideal solution for your venue.
Backdrop: A 20’ 6” wide by 14’ tall painted backdrop
Venues without a fly system: For venues without a fly system, the Company can carry a ground support system for soft goods. The Company only carries the pipes and bases if known at contract signing.
Soft goods: If the venue’s Proscenium width is greater than 30’, the Company requires sets of soft legs to hang stage left and right of the playing area to provide wing masking. If the venue’s proscenium height exceeds 14’, the Company requires adequate borders for masking. The exact location of the soft goods will be discussed in the advance call, but Company Stage Manager will make the final determination upon arrival.
Storage of set: In the event that Company will be performing at your venue over multiple days, Presenter must provide a safe and secure location on or very near the stage in which to store the set, props, and costumes.
The Company does not carry lighting equipment. All instrumentation may be adjusted within reason according to the specifics of the venue. What is required is an even front light system with separate control into three basic areas: stage left, center stage, and stage right. The front, side, and down light systems should cover the entire playing area.
The Stage Manager will run the light board during the show off of submasters built during tech. If the venue requires a light board operator, the Stage Manager will call the show from the front of house lighting position.
Systems:
In addition, the inventory shall include all necessary lamps, cable, dimmers, gels, templates, and other such lighting equipment necessary for a theatrical presentation in your venue to our reasonable specifications.
The Company does not travel with a Genie lift or ladders. Presenter agrees to provide the company with suitable access to the grid, i.e., a ladder or Genie lift if access is not available.
The Company tours with a limited sound package and will utilize the venue's house sound system for coverage in the auditorium. The touring package includes:
**We rely on the Presenter to provide a sound console with at least seven (7) open channels for 6 wireless mics (includes one (1) back up mic) and one (1) laptop, house fill speakers, on-stage monitor speakers, and all necessary cables and connectors. We will work with you to determine the needs of your venue at the time of the advance phone call.
**If the Presenter has 5/6 working Lav/Body mics for use at time of show, Presenter and Company can decide which setup to use on the advance call.
The Presenter will provide the following:
The house system must be clear of any interference, hums, or buzzes at the stage and front of house.
The Presenter agrees to have adequate audio monitors in each dressing room and in the booth. Additionally, the program signal must be independent from the intercom system. A method for paging the dressing rooms must also be available in the booth or backstage. The Presenter agrees to provide a single-channel intercom to the following locations: Stage Left, Stage Right, Light Board Operator Position, and FOH Audio Mix Position. All intercom stations must be belt packs and have enough cable to move freely from downstage wings to upstage center areas.
If the In-house sound equipment is insufficient to meet the company's needs, the Presenter agrees to rent the necessary equipment and install it as specified by the Company Sound Engineer. The Company Sound Engineer will work with your venue technicians to determine the needs of your venue at the time of the advance phone call.
We require at least two clean, secure dressing rooms for five (5) people that are lockable for the Company. Each of the dressing rooms must be equipped with the following:
These restrooms should be clean and sanitary before the Company’s arrival and must be separate from those provided for the audience and completely masked from the audience's view. If possible, we appreciate at least one sanitary sleeping cot or couch. The Company must have uninterrupted access to dressing rooms throughout the duration of the performance day.
Presenter agrees to provide an ironing board, iron, and steamer for the Company’s use. If the Presenter does not have laundry facilities onsite, please provide the Company Booking Director and Stage Manager with local contacts, including a laundromat and dry cleaner.
The following requirements are to be used as a guideline approximation only. Our exact needs will be confirmed at the time of the advance phone call.
One (1) designated Technical Director (the Presenter must designate a Technical Director with decision-making authority to be present, responsible to, and accessible for consultation with the Company at all crew calls).
Load-in normally takes about four (4) hours, the performance lasts approximately one (1) hour, and strike normally takes 90 minutes and will begin immediately following the final performance.
In a venue that is staffed by a Union crew, all minimum crew calls, rules, and regulations as determined by the Local’s Business Agents will be observed. If the head carpenter cannot operate the fly system because of Union regulations, please add a flyperson to the load-in and strike calls.
The Company travels with a Sprinter or Ford Transit van and a minivan. Both vehicles must be permitted to remain parked at the venue throughout the day. The approach to the loading area must be clear of vehicles, debris, etc., permitting direct and unimpeded approach of the Company vehicles. In the event of snow or ice on the approach, the Presenter agrees to have the approach salted, sanded, and/or shoveled clear prior to the Company arrival. The Presenter is responsible for obtaining any necessary parking permits prior to the Company arrival. The loading door should be 8’ high by 6’ wide and clear of obstacles for easy access.
Presenter agrees to supply sufficient mats, carpets, and gaff tape (1 roll of black, 1 roll of white) for securing cables, etc. Please provide tape to the Company’s Stage Manager at the time of load-in. Presenter agrees to supply 100 pounds of varying size stage weights.
For catering, we appreciate quality over quantity, and we do not require individual or VIP setups.
Venue is to provide the following suggested backstage hospitality (to be finalized on hospitality advance) for six (6) company members to be in place at arrival and remain in place until one (1) hour after each performance:
Please provide a hot meal for the meal break before the performance. This should be ready to serve at least one hour before showtime and can be in any appropriate room backstage. If served before 11 am, please include breakfast-style entrees such as eggs, yogurt parfait, fruit salad, etc. If served after noon, please include several types of entrees, with chicken, beef, and vegetarian protein options. If providing menus for takeout, we recommend Mediterranean for varitey. Please have Menus and signup sheet available at arrival or sent to Stage Manager prior. The Company Manager will discuss particular dietary needs and/or food allergies in the advance call.
Presenter agrees to make available to the Company ten (10) complimentary tickets to each performance in good locations until one hour prior to curtain. The Company Booking Director and/or Company Manager will make every effort to release unneeded tickets at the earliest possible date. No comp tickets may be issued by the Presenter without prior written permission from the Company.
Use of programs is at the discretion of the Presenter. The Presenter agrees to provide the Company’s Booking Director with a proof of its program layout at least one week prior to the Presenter’s printing deadline in order for the Company to make any corrections and to ensure that the program is in compliance with the Company’s contractual obligations. Failure to provide a program proof may result in the Presenter having to print inserts for the program.
Absolutely NO advertising may begin until the signed contract is received without prior written approval from the Company Booking Director. The Presenter must start advertising of this engagement NO LESS than thirty (30) days prior to the play date.
Where the Company is headlining, the Company shall receive 100% sole star billing in all advertising and publicity, including but not limited to air time, newspaper and trade ads, flyers, posters, billboards, marquees, etc.
The Company’s Press and Marketing contact Stephen Sunderlin (ad@vitaltheatre.org) is available to help promote the Company’s production(s) in your community and to coordinate press relations with members of the Company on the road and in New York.
We will require a seller (two or more depending on house size) and table space at the venue to sell and account for merchandise. We will carry a quantity of merchandise.
The Company’s obligation to furnish the entertainment unit referred to herein is subject to the detention or prevention by sickness, inability to perform, accident, means of transportation, act of God, riots, strikes, labor difficulties, epidemics, and any act or order of any public authority or any cause similar or dissimilar beyond the Company’s control.
Provided the Company is ready, willing, and able to perform, the Presenter agrees to compensate the Company in accordance with the terms hereof regardless of act of God, fire, accident, riot, strike, or any event or events of any kind or character whatsoever, whether similar or dissimilar to the foregoing events, which would prevent or interfere with the presentation of the show hereunder.
Notwithstanding anything contained herein, inclement weather shall not be deemed to be a force majeure occurrence, and the Presenter shall remain liable for payment of the full contract price even if the performance(s) called for herein are prevented by such weather conditions.
The Company shall have the sole right to determine in good faith whether any such weather conditions shall render the performance(s) impossible, hazardous, or unsafe.
The specific capacity, gross potential, and ticket price breakdown of the venue where the Company is to perform under this agreement must be clearly printed on the face of the contract that this agreement is attached to.
If there is any increase from the stated ticket price breakdown to the ticket price actually charged, or if more patrons are admitted than the capacity stated on the contract, the Company will receive 100% of the difference between the contract price and the amount of the actual ticket charge, and/or the Company will receive 100% of the difference between the contracted capacity and the actual amount of guests admitted.
A completed box office statement signed by the Presenter must be given to the Company Stage Manager upon completion of the engagement.
A detailed box office statement is required.
This rider, together with the contract attached, constitutes the entire agreement between the parties and shall not be amended, altered, canceled, or in any way changed except with the written consent of the Company. The Presenter is apprised and fully understands that all provisions of this agreement and compliance with all the requirements set forth herein are essential to the proper performance of the Company and that the Company shall have no obligations to perform and will not perform in the event that all terms and conditions of this agreement are not adhered to. It is further understood that if the Company is ready to perform and does not because of the Presenter’s breach, the Company shall be entitled to the full amount which would have been payable in the event of performance.
The provisions of this rider are supplementary to the basic contract and where there shall be a conflicting provision, the provisions of this rider shall prevail.